Construction Daily Work Orders & Signed T&M Change Tickets

On a job site, the paperwork that gets paid is the ticket the super signed that day. A carbonless daily work order or T&M ticket gets a signature in the field, leaves a copy with the GC, and sends the original back to the trailer for billing. That’s why crews still carry numbered ticket books even when the estimate lived in a spreadsheet.

Forms contractors and subs order

Daily work order / field ticket — crew, hours, equipment, materials, work performed. Time and material (T&M) or extra work ticket, the one that turns unscheduled work into a billable line. Daily crew report or field billing ticket signed by the owner’s rep — crane services and equipment operators use these heavily. Change order. Delivery ticket. Equipment usage ticket with meter hours and standby time. Job safety analysis and toolbox talk sign-in. Punch list, subcontractor invoice, progress invoice.

Part count and who gets which copy

3-part is the field standard when a ticket gets signed on site:

• White (original) — office. Drives the invoice.
• Canary — general contractor / owner’s rep. Handed over the second it’s signed. This copy stops “we never approved that.”
• Pink — foreman / job file. Stays in the truck or job box for the daily log.

2-part is enough where only office and customer need copies — a masonry contractor billing a completed scope, for example. One recent masonry order was 1,000 sets of 2-part invoices from a supplied print-ready PDF. If an owner, a GC, and a CM all want paper, that’s more parties than we can put on one form — we run 2-part, 3-part, and 4-part collated sets, so call us and we’ll work out the right combination.

Typical size and quantity

8.5″ x 11″ for daily work orders and T&M tickets — room for a crew list, an hours grid, and an equipment line. Some crews prefer 8.5″ x 5.5″ for simple delivery or hour tickets. Quantities run 250 sets for a small crew, 500 for a busy sub, 1,000+ for a GC issuing tickets across multiple jobs. Books of 25 or 50 with a chipboard back survive a job box.

Fields most field tickets carry

Company name, phone, contractor license number. Job name and number. Customer or GC name, and the name of the person signing. Date and day. Weather, if you track it. Crew names with classification — foreman, journeyman, apprentice, operator — and straight, overtime, and double-time hours per person. Equipment on site with hours and standby. Materials. Description of work performed. Reason for extra work on a T&M ticket. Signature line for the owner’s rep with printed name and title. Pre-printed sequential number, so a missing ticket is obvious at week’s end.

Where the paperwork has a real rule behind it

Federal and federally assisted work — certified payroll. On a Davis-Bacon covered contract, contractors and subcontractors are required to submit payroll information on a weekly basis, and each certified payroll must be accompanied by a signed Statement of Compliance. Form WH-347 exists for that submission, and use of the form itself is optional as long as the information and identically worded Statement of Compliance are provided. The underlying rule requires that where laborers or mechanics work in more than one classification, the employer’s payroll records accurately set forth the time spent in each classification.

That’s why a daily field ticket with a classification column earns its keep — it’s the source document your weekly certified payroll gets built from. Your daily ticket is not itself the certified payroll, and no form we print is a WH-347 substitute; it just makes filling one out honest and fast.

Everything else. Signed T&M tickets, delivery tickets, and invoices are ordinary business records. The IRS lists invoices and receipt books among the supporting documents that show the amounts and sources of your gross receipts. State contractor rules on what must appear on a contract or invoice vary — check your board, and we’ll set whatever block it requires.

FAQ

What’s the difference between a work order and a T&M ticket, and can they be one form? They can. Most contractors run one form with a checkbox at the top for contract work vs. extra work, and a “reason for extra work” line filled only on the T&M side. Cheaper than stocking two pads.

Can you number books per job so tickets don’t collide across crews? Yes. We can run separate number ranges — one job starting at 5001, another at 7001 — or use a prefix. Tell us the ranges when you send artwork. Numbering is free.

Our super loses tickets. Can we get a bigger signature block and a duplicate job-number field? Yes. Layout changes like that are part of artwork cleanup, included free. You’ll see it on the inspected PDF proof before we print.

We already have a print-ready PDF from our old printer. Will you use it? Yes, and that’s the easiest path. A masonry contractor did exactly that recently for 1,000 sets of 2-part invoices.

How many sets should I order? Minimum is 250. Price per set drops with quantity: 2-part, 8.5×11 Letter (8.5×14 Legal +14%), runs $57/250, $84/500, $148/1000, $322/2500, $595/5000; 3-part runs $57/250, $97/500, $169/1000, $349/2500, $619/5000 — that’s our published range. Past 5,000 sets, call and we’ll price it. If you burn a book a week, 1,000 sets is the right buy.

Get a quote: call (254) 290-6337 or send artwork. 2-part is $57/250, $84/500, $148/1000, $322/2500, $595/5000; 3-part is $57/250, $97/500, $169/1000, $349/2500, $619/5000. Past 5,000 sets is priced on the phone. Numbering, artwork cleanup, and a inspected PDF proof are included free. Proof in 4 business hours; production 2-3 business days after approval.

Sources

https://www.dol.gov/agencies/whd/forms/wh347 — US DOL — Instructions for Davis-Bacon Weekly Certified Payroll Form WH-347 https://www.irs.gov/businesses/small-businesses-self-employed/what-kind-of-records-should-i-keep — IRS — What kind of records should I keep https://www.ecfr.gov/current/title-29/section-5.5 — 29 CFR 5.5 — Contract provisions and related matters (Davis-Bacon payroll records)